Why Online Check-In?
Checking your team in in-person is simply outdated. Online check-in offers a faster, more streamlined process—eliminating the need to meet with tournament staff on Friday or game day. Simply complete check-in by the Monday before the event and head straight to the fields Saturday! Accurate rosters and verified team information help prevent delays and eligibility issues, keeping the focus on play, not paperwork.
The Steps to Completing Online Check In
Select your team’s association for which your club is sanctioned.
US Club Soccer, US Youth Soccer, SAY, USSSA, AYSO to name the more prominent youth soccer governing bodies.
Participating Athletes and Coaches
Here you will input the players and coaches that will actually be participating in the tournament. This allows for teams to get the most out of their allotted roster spots available for the event. This function allows you to notate which players on your roster are guest players as well. (Review Guest Player Guidelines Here) The information you input here gets matched up with the other documents required (roster and passes) in order to certify a tournament roster. This is a tournament-specific roster that will be printed when Online Check-In is 100% complete.
This task also requires teams to submit parent email addresses for all players and jersey numbers. Accurate and complete entries are essential, as errors or omissions may prevent access to player data and delay or block important tournament communications to parents and guardians.
Hotel Reservations
For all tournaments, Snap Soccer collects lodging information to support economic impact reporting for the local municipality. This information helps demonstrate the value these events bring to the community. The reporting process typically consists of a short, simple form, and we ask that it be completed as accurately and thoroughly as possible.
Please note that some tournaments may be stay-to-play. Requirements can vary by event, so teams should refer to the specific tournament website for detailed information regarding hotel policies, required bookings, and any official booking links provided.
Coach and Player Passes
Upload a PDF of your team’s player/coach passes. If there are any guest players you can upload their passes individually. This information must match and validate the participating players’ and coaches’ input under the participating athletes and coaches section.
Upload Roster
Update your official roster for the tournament through your club’s governing body (US Club Soccer, US Youth Soccer, etc.). There you will add or remove any club pass players. Once your roster is finalized upload a PDF to SINC. Again, the player and coach passes, the official roster, and the participating athletes and coaches will all be checked against each other to certify an official tournament roster. If you have any guest players you will upload their form underneath the roster section.
Please review the new guest player guidelines HERE.
Team Contacts
This is important because SINC is the primary form of communication for teams. This ensures that the coach and manager are receiving all notifications and communication to teams whether it be via text message or email. Please make sure the information you input here is accurate!
Medical Waivers
This task is an acknowledgment that all players participating will have their medical waiver present in case medical assistance is needed. These are issued through your club’s governing body (US Club Soccer, US Youth Soccer, etc.)
Team Waiver
This is a waiver specific to the tournament organizer. The contents include medical permissions, the covid-19 liability policy, and media consent. The manager/coach of each participating team must sign this form in order to compete.
After the above items are submitted there is a review process that generally takes 24 hours to complete. After this review period either the contents you submitted will be approved or denied. If denied, there will be a reason listed so that you can go back into the system to correct it.
Helpful Resources
